Office of the Auditor | State of Hawai`i

The Office of the Auditor, State of Hawai’i, is seeking a qualified individual to serve as Secretary, providing word processing and general clerical services to the office.

Duties and Responsibilities

• Helps maintain a professional tone and appearance for support services befitting a constitutional office. Maintains confidentiality of information possessed or acquired. Exercises discretion in promoting and protecting the interests of the office.
• Screens visitors and telephone calls to determine the nature of such visit or call and, as appropriate, handles them personally or refers them to the appropriate person in the office. Exercises considerable tact and judgment in handling callers, visitors, members of the Legislature, other government officials, and the press. Informs the Auditor of any problems in the position’s areas of responsibility and provides such assistance as may be required to solve the problems.
• Formats and finalizes general office correspondence. Assists with the audit report production process. Production process begins with the audit office draft and concludes with preparing the final report for distribution. Arranges external distribution of audit reports and maintains office copies of each audit report issued by the office.
• Maintains all correspondence files and other office-related files. Records and files requests by the Legislature to agencies and officials of federal, state and county governments and quasi-public and private agencies. Files office copies of newsletters, newspapers, magazines and other publications, and purges such copies on a regular basis.
• Maintains the office’s leave share program records and submits annual reports to leadership and legislative service agencies. Responsible for processing leave requests and maintaining office calendar.
• Responsible for all office equipment and equipment-related matters. Maintains inventory log for all equipment acquired by the office. Reports new purchases, disposals, and transfers of office equipment to the Department of Accounting and General Services (DAGS) on a quarterly basis. Conducts annual physical inventory as directed by DAGS. Other responsibilities include purchasing of office supplies.
• Assists staff with travel needs, such as airline and rental car reservations and hotel accommodations. Assists staff with registering for CPE- and training-related matters, including pCard payments for on-line registration.
• Assists staff with obtaining library or other material upon request, contacting other State offices, creating surveys and forms, and in reproducing copies of materials.
• During each legislative session, works with legislative team to track bills and hearings. Daily tracking process includes downloading files from the State Capitol into legislative tracking system. Files testimony and calendars hearings.
• Assists with following up on the status of audit recommendations, including soliciting written status updates from the departments/agencies and preparing required reports.
• Performs other secretarial services not specified above. Assumes responsibilities of other secretarial staff in their absence. In the absence of the executive secretary, performs the duties required in the areas of personnel and fiscal management.

Minimum Qualifications

• Knowledge of: business English; spelling, arithmetic; general office practices; the operation and maintenance of various office equipment; and secretarial principles and practices.
• Computer skills: Basic computer programs including, but not limited to, MS Office, SharePoint, Adobe Acrobat, and report production programs.
• Ability to: carry out a varied range of secretarial and clerical functions; maintain confidentiality; work effectively despite frequent interruptions; write routine business letters; deal tactfully with others, both within and outside the office, in carrying out the instructions and policies of the office; type computer-operated material at an acceptable rate of speed and accuracy.

Compensation

Starting salaries and salary adjustments are set at the discretion of the State Auditor, as provided under Chapter 89C, Hawai‘i Revised Statutes (Public Officers and Employees Excluded from Collective Bargaining).

Benefits

The Office of the Auditor is attached to the Legislative Branch, State of Hawai‘i. Employees are eligible to receive all benefits afforded to employees of the State of Hawai‘i, including medical, dental, and vision insurance, and retirement programs.

To apply, submit a cover letter and resume to:

Office of the Auditor, State of Hawaii
465 South King Street, Room 500
Honolulu, Hawai‘i  96813

Application materials can also be sent via email to: [email protected]

An Equal Opportunity Employer